Docs, notes, and workspaces AI tools: privacy compared for small businesses (7 tools)

We checked 7 docs, notes, and workspaces tools against each vendor’s own pages. 1 train on your data by default on at least one plan, and 7 have a plan that isn’t used for training by default. Every answer has a source link and the date we checked it.

7 tools · Updated October 24, 2026

• NA2 plans checked

  Notion AI

  Notion

  • Not used for training: Free, Plus, and Business: not used by default.
  • Not used for training: Enterprise: not used by default.
  Checked October 23, 2026ShareSave
• SA2 plans checked

  Slack AI

  Slack

  • Not used for training: Pro: not used for AI that writes text.
  • Not used for training: Business+ and Enterprise+: not used for AI that writes text.
  Checked October 23, 2026ShareSave
• CB1 plan checked

  ClickUp Brain

  ClickUp

  • Not used for training: All ClickUp plans: not used.
  Checked October 24, 2026ShareSave
• AA2 plans checked

  Airtable AI

  Airtable

  • Not used for training: Free, Team, Pro, and Plus: not used, kept up to 30 days for safety checks.
  • Not used for training: Business and Enterprise Scale: not used.
  Checked October 24, 2026ShareSave
• MA3 plans checked

  Miro AI

  Miro

  • Used for training: Free: used, unless an admin turns it off.
  • Not used for training: Starter and Business: not used.
  • Not used for training: Enterprise: not used without your consent.
  Checked October 24, 2026ShareSave
• GN2 plans checked

  Gemini Notebook (NotebookLM)

  Google

  • ?Depends: Personal Google Account: not used, unless you give feedback.
  • Not used for training: Google Workspace: not used.
  Checked October 24, 2026ShareSave
• AA2 plans checked

  Adobe Acrobat AI Assistant

  Adobe

  • Not used for training: Personal Adobe accounts: not used for generative AI.
  • Not used for training: Business, team, and enterprise accounts: not used.
  Checked October 23, 2026ShareSave