Meeting notes and transcription AI tools: privacy compared for small businesses (7 tools)

We checked 7 meeting notes and transcription tools against each vendor’s own pages. 3 train on your data by default on at least one plan, and 6 have a plan that isn’t used for training by default. Every answer has a source link and the date we checked it.

7 tools · Updated October 24, 2026

• OT2 plans checked

  Otter

  Otter.ai

  • Used for training: Accounts other than Enterprise: used, in de-identified form.
  • Not used for training: Enterprise: not used by default.
  Checked October 23, 2026ShareSave
• FI2 plans checked

  Fireflies

  Fireflies.ai

  • Not used for training: Plans other than Enterprise: not used.
  • Not used for training: Enterprise: not used.
  Checked October 23, 2026ShareSave
• FA2 plans checked

  Fathom

  Fathom

  • Used for training: Accounts not on a Teams plan: used, de-identified, unless you opt out.
  • Used for training: Teams plans: used, de-identified, unless an admin opts everyone out.
  Checked October 23, 2026ShareSave
• RA2 plans checked

  Read AI

  Read AI

  • Not used for training: Accounts not on Enterprise+: not used, unless you opt in.
  • Not used for training: Enterprise+: not used, unless a user opts in.
  Checked October 23, 2026ShareSave
• ZA1 plan checked

  Zoom AI Companion

  Zoom

  • Not used for training: Zoom Workplace accounts: not used.
  Checked October 23, 2026ShareSave
• GR2 plans checked

  Granola

  Granola

  • Used for training: Free and Business: used, anonymized, unless you opt out.
  • Not used for training: Enterprise: not used by default.
  Checked October 23, 2026ShareSave
• TU1 plan checked

  TurboScribe

  TurboScribe

  • Not used for training: All TurboScribe plans: not used.
  Checked October 24, 2026ShareSave